Modifying Presence Information of Other Users

Use

You use this procedure to add and delete presence profiles of individual and multiple users.

Procedure

Modifying Presence Information of Individual Users

  1. Search for the user whose presence information you want to modify as described in Searching for Entries.

  2. Right-click on the correct search result item and choose Presence Information.

    Or

    Select the active profile in the presence information area and press ENTER or double-click the profile. Note that selecting an inactive profile opens the dialog window and a new profile can be selected. (Added in SP07)

    The Presence Information dialog window opens.

    You can also right-click in the presence information area and choose a correct action, or you can use a shortcut key.

  3. Choose a profile or delete an active profile.

    You can also modify the start and end time of the profile.

    If users are permanently or temporarily located in different time zones, see Presence Information before modifying their presence information.

  4. Click Add and then Close.

Modifying Presence Information of Multiple Users

  1. Search for the users whose presence information you want to modify as described in Searching for Entries.

  2. To select the users one by one, open the Presence information dialog window before performing the search.

  3. Right-click a search result and select Presence Information.

    The application adds the selected search result to the user list in the dialog window. You can perform a new search or add more entries, but in that case keep the dialog window open.

    If you want to select all search results in the displayed page simultaneously, hold down the Ctrl key on your keyboard and press the A key. You can also hold down the Ctrl key and select individual entries from one page. Then click the button in the toolbar (or use a shortcut key). The application transfers all search results to the user list in the dialog window and overrides the existing list. After this you can add entries only one by one (select the entry and then Tools > Presence Information.

  4. Choose a profile or delete an active profile.

    You can also modify the start and end time of the profile.

    If users are permanently or temporarily located in different time zones, see Presence Information before modifying their presence information.

  5. Click Add and then Close.