Using Extra Data

In addition to including extra data to an active conversation, you can also save this information for conversations from the voice and chat channels to be later used for business intelligence.

Terminology

Several terms are used to refer to the data added to a conversation: CAD, contact/call attached data, attached data, and extra data. Communication Panel uses Attached Data. In System Configurator, the settings to configure attached data in the channel settings is Extra Data whereas IVR, reporting, and Visitor Intermediate Client API use Call Attached Data and CAD. Sinch Conversation API uses metadata.

Extra Data Format

The extra data is a key-value pair, and the key must be a valid xml element name. For correct format, see the table below.

Table 1.
Restrictions	Example of incorrect format	Example of correct format
No spaces	customer Id:"1234567"	customerId:"1234567"
No number or punctuation mark at the beginning	2ndcustomerId:"1234567"	secondcustomerId:"1234567"

Extra Data Settings

Use the setting Extra Data Included in Statistics to define which data is saved and shown in the History view of Communication Panel and in reports. You can also use the Restful Contact Management Interface (CMI) to read the saved extra data.

Table 2. Extra Data Settings
Channel Type	Field	Function
E-mail	Extra Data Included When E-Mail Allocated	Enter a comma-separated list of field names (for example Language, Skills, or any custom key-value pair to define host application specific data added in Task Management Interface) that are sent to the user interface when an email is allocated to an agent. This setting is also available in the queue view at Queue Management > Queues when you select an email queue and open the Contact Management block. Note: This setting is also available for queues but we recommend using the setting for the channel.
Voice	Extra Data Included When Allocating Calls	Enter a comma-separated list of field names (for example CallerID, IVRInfo, Skills, Language, Class, CallGUID, ExternalData) that are sent to the user interface when a call is allocated to an agent. The data may contain information collected by an IVR application and items like call GUID, skills, language, and so on. This data can be used by ClientCOM or JavaScript customizations.
Voice	Extra Data Included in Outbound Calls	Enter a comma-separated list of field names that are sent with outbound calls, transferred calls, and consultation calls. The following fields are always automatically sent with consultation calls: FirstANumber, FirstBNumber, FirstAName, FirstBName, CALL_ID, CallGUID, CallReason. The default value is "" (only the default fields are sent). Note: To pass this information to external number, define the settings Call Switching > Trunks > Call Attached Data (CAD), see Managing Trunks.
Voice	Extra Data Included When Connecting Calls	Enter a comma-separated list of field names (for example CallerID, IVRInfo, Skills, Language, Class, CallGUID, ExternalData) that are sent to the user interface when a call is connected. The data may contain information collected by an IVR application and items like call GUID, skills, language, and so on. This data can be used by ClientCOM or JavaScript customizations.
Voice	Extra Data Included When Supervising Calls	This setting does not apply to Sinch Contact Pro cloud.
Voice	Extra Data Included When Completing Consultation Calls	Enter a comma-separated list of field names (for example CallerID, IVRInfo, Skills, Language, Class, CallGUID, ExternalData) that are sent to the user interface when a consultation call is completed. The data may contain information collected by an IVR application and items like call GUID, skills, language, and so on. This data can be used by ClientCOM or JavaScript customizations.
Voice, chat, and email	Extra Data Included in Statistics	Enter a comma-separated list of field names you want to store in the database and to be visible in the History view of Communication Panel and in reports. Note the following about this setting: It is not recommended to store data that would include sensitive data. If this setting is empty, nothing is saved. For chats: Using the asterisk (*) saves all extra data. Extra data must be included before the chat conversation is answered by an agent. Name and email are removed from the attached data. Extra data is not stored if the chat is not allocated to an agent; it is considered as an abandoned conversation. Users need Statistic Details rights to view extra data in Communication Panel. Note: For emails, this setting is also available for queues but we recommend using the setting for the channel.

Examples

Web Chats

Define the data you want to include in chats and add it to your website:
1. Open the page where your web chat is running.
2. Press F12 and click the Console tab.
3. In the Console tab, paste the command cvc.setCad along with the key-value pairs, for example:
  cvc.setCad({Manufacturer:"BMW",Model:"5 Series",Variant:"520D"})
4. Press Enter.
For Visitor Chat API, see Visitor Intermediate Client (CVC).
Add the values to the setting Extra Data Included in Statistics in System Configurator > System Services > Channels > Chat Channel > Extra Data Settings.
The Attached Data of an active chat in Communication Panel shows all added extra data you have included in your website.
When viewing the handled conversation, it includes only the data defined in System Configurator.

Sinch Conversation API

You can use Conversation API metadata feature to add attached data to conversations handled in Communication Panel. Use "metadata":"" for attaching data. For more information, see Inbound message in Conversation API.

Phone Calls

Define the IVR keys and values in your custom IVR.
Add the keys to the setting Extra Data Included in Statistics in System Configurator > System Services > Channels > Voice Channel > Extra Data Settings.
During an active call, the Attached Data in Communication Panel shows data defined in the setting Extra Data Included When Allocating Calls. The history details of the call show the data defined to be included in statistics:

For more information, see Using Attached Data in the Operation Guide and Example: Passing Call Attached Data (CAD) from IVR to Queue.

AI analysis

To display the results of an AI analysis in its own section in attached data, add field name AI-analysis in your attached data configuration.

Deleting Extra Data from Conversations

Users with the Data Protection Officer (DPO) rights can anonymize conversations with extra data in the DPO user interface. For more information, see Deletion of Personal Data in Security Guide .